Canned Text | Dictate-IT

Live-Canned Text

You can create blocks of predefined text and then insert them into your dictation, invoked via a numbered voice command. This can be used for standard blocks of text such as standard advice, or you can create templates by adding headings and ‘blank fields’ where values would go.​


Create canned text items


Access the canned text menu using either:


  • The icon on the floating button:



  • or the link in the settings panel:



To create a new canned text item, click the ‘new’ button on the panel that appears.



Enter a name and click ‘create’. The name must be shorter than 22 characters




With the new item selected, click ‘Edit’



Then add the text you’d like to have as canned text. This can contain text and line and paragraph breaks



When you are finished adding text click ‘Save’. The items will be numbered automatically.



You can close the canned text menu using the close icon in top right



Insert a canned text item


Once canned text items have been defined you can add them during your Live dictation.To insert a canned text item you must have your text cursor in a window that accepts text, or be using the ‘type to window’ mode.


While you are recording (recommended)



You can add canned text by invoking the canned text menu either with the voice command“Insert text”


While you are NOT recording



You can add canned text by clicking the canned text icon on the floating button



Once the canned text menu is open



You can then insert a canned text item by either:


  • Saying the number of the item you want to insert e.g. “Insert text one”
  • Clicking the item and then clicking ‘insert’
  • Saying the name of the canned text you want to insert e.g. “Insert text Referral Letter”



As soon as you insert the canned text, the canned text menu will disappear




​Edit canned text items


Items can be:

  • Created
  • Be re-named
  • Have text edited
  • Deleted
  • Moved up and down the numbered list


Open the canned text menu either using the icon on the floating bar or the settings panel menu item




Select the item you want to edit



Click ‘Edit’



You can then:

  • Edit the text in the white box directly
  • Click ‘rename’ to rename it
  • Click the ‘up’ or ‘down’ buttons to move the item up or down
  • Click ‘delete’ to delete the item


After this press ‘Save’ as needed.​


 Navigating between ‘blank fields’


  • “Next field” performs same action as a ‘tab’ keypress, for example moving between fields on a form
  • “Go to end of paragraph” – jumps your cursor to end of paragraph

Did this article help?

Contact us for further help