Swift-User Guide – Desktop Dictation

To dictate letters via a desktop microphone using Swift, the integration broker must be installed on your desktop PC. The integration broker is a small piece of software that simply allows Swift to talk to your clinical system. Refer to our installation guide.

  1. Log in to the web-based portal
    Swift login

  1. Click ‘New Letter’.

Top tip! View the status of your recent dictations on the home screen.
Swift Audio Capture

  1. Check the patient details, then click the button ‘use this patient’.

    Top tip! If you have your clinical system running with the patient record open, the details of the patient will be pulled across – this will be the details of the patient that you have on your PC screen at the time of dictation. To change the patient details, open a new record on your PC screen, then click the button ‘check again’.

  1. Click the red icon to start recording. When your letter is being dictated, it will show in the secretarial team’s portal with the status ‘audio capture’. Watch the volume indicator to ensure your speech is being picked up.
    Swift Audio capture

  1. Click the red icon to stop recording.

  2. Top tip! Edit your recording using the editing modes ‘Ins’ (insert) and ‘Ovr’ (overwrite).

    Insert overwrite

  1. Click the ‘Complete’ button. Once completed, your letter will show in the secretarial team’s portal within the ‘In Progress’ list. The letter will initially show with the status ‘processing’. When the text has been transcribed, the letter will then change in status to ‘review’.
    Complete Discard

    Top tip! If you do not require your letter to be reviewed and distributed by the secretarial team – for example if you are creating a letter as a test or in error – select the ‘delete’ button at this stage instead of ‘complete’.


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