Create Canned Text Items

 

Access the canned text menu using either:

 

a) The icon on the floating button:

 

b) The link in the settings panel:

 

To create a new canned text item, click ‘New’ on the Canned text panel.

 

 

Name the canned text. The name must be shorter than 50 characters.

 

Add the text

 

Then add the text you’d like to have as canned text. This can contain text, line and paragraph breaks, and be formatted using bold, underline and italics. You can copy and paste text in from elsewhere.

 

 

When you are finished adding text, click ‘Save’. The item will be added at the bottom of your list of ‘My Texts’. You can move items up and down the list using the arrow buttons.

 

 

You can close the canned text menu using the close icon in top right.

 

Insert a canned text item

You can insert canned text in two ways:

 

• Say “insert” then say the name of the canned text (strongly recommended)
• Click and insert the canned text

 

To insert a canned text item you must have your text cursor in a window that accepts text, or by using the ‘type to window’ mode.

 

While you are recording

 

 

Say “insert” then the name of the canned text you want.

 

Even when the recording is stopped, you can trigger canned text manually. Open the canned text menu then click the item and then ‘insert’.

 

 

 

Edit canned text items

Items can be:

• Created
• Re-named
• Have text edited
• Deleted
• Moved up and down the numbered list

 

Open the canned text menu either using the icon on the floating bar or the settings panel menu item.

 

Select the item you want to edit

 

 

Click ‘Edit’

 

 

You can then:

• Edit the text in the white box directly – use ctrl+v or the paste icon to paste in existing text you have
• Edit the title to rename the canned text

 

After this press ‘Cancel’ or ‘Save’ as needed.

 

Then you can move an item up or down or delete it:

 

 

Canned text mode setting

 

It is unlikely you will need to edit the canned text mode setting. Please do not do so unless you are confident it is the correct thing to do.

 

 

The canned text can be sent to your text field by the system ‘typing’ it via a ‘keyboard’ mode, or by using the Clipboard. Live’s default is to use the Clipboard as this will enable much faster canned text insertion where long text is used.

 

Navigating between ‘blank fields’

 

‘Blank fields’ can be added to blocks of text and then voice navigated between. For example you might create a canned text block for a standard exam and then add blank fields for the results. This would save you having to dictate the whole exam every time.

 

The blank fields can be indicated using the exact text [Dictate here].

 

The fields can be navigated between by dictating the phrase “next item”.

 

For example, you might setup a canned text like this:

 

The easiest and quickest way to reset your Live password is via the desktop application.

 

Please double-check that you are definitely using the ‘Dictate IT Live’ mobile app.  There are other Dictate IT apps available (DIT3, Swift etc.), and your login will only work when using the Live app.

 

Open Live and click on ‘Forgot password?’ this then will open the password reset page. Enter your username and this will send a link to reset your password to the email address associated with your Live account.

 

 

Alternatively, go here.

 

If you are still unable to login despite following the above guidance, please contact us for assistance.

 

If you are trialing our product: Please contact your PM or our Operations Coordinator.

 

If you are a paying customer: Email support@dictate.it.

Recording device:

• Microphone / headset
• OR Mobile device
  • iPhone 5 or above with iOS 10 or above
  • Android device running Android 5.0 or above

 

Desktop / laptop:

• Windows 7 or above
• .net framework 4.7.2

 

A Dictate.IT Live account:

• Please click here or, to request a free trial, click here

 

An internet connection (ideally Wi-Fi)

 

Supported microphones

 

The desktop app supports a wide variety of microphones, including ‘Speechmike’ style ones from Philips and Olympus.  USB or 3.5mm splitter microphones are also compatible.

 

We recommend using a headset, wired microphone or the mobile app.  Laptop microphones are often low quality and can pick up background noise, which can impact recognition.

Who can use Live?

Live can be utilised by anyone working within a primary care environment:

• General Practitioners
• Locums
• Care Coordinators
• Therapists
• Nurses
• Medical Secretaries
• Paramedics
• Pharmacists
• Dentists
• Opticians
• Administrative staff

 

What can Live be used for?

Our speech engine is optimised for UK medical speech, ensuring 99% accuracy for a range of applications:

• EMIS and TPP clinical systems – clinical notes, patient records, reports
• Microsoft Office – referral letters, insurance claims, documentation, presentations
• Emails
• Internal messaging

 

Why use Live?

Speech recognition is up to 4 times faster than typing manually. With increased demand on primary care, using Live will speed up your day-to-day tasks, allowing the reallocation of time for other responsibilities.

Live allows users to record and capture far more important data, allowing increased content capacity. With patient records now being visible to patients, this is increasingly important to protect patients, practices, and the NHS.

 

Where and when can you use Live?

Live allows flexibility within your working environment and technology setup. The Live desktop application can be used anytime and anywhere with a suitable microphone or recording device. The mobile app can be used to dictate anywhere that has WiFi (or
4G/5G) access.

With the ability to log in on multiple devices, Live can be used on different PCs within the practice, on various mobile devices and when working remotely.

By default, the service runs using ‘Type to cursor’ mode where text is streamed directly to your desktop cursor.

 

Alternatively you may prefer to use the ‘Type to window’ mode where text is instead streamed to a Dictate.IT Live text floating window:

 

You may want to use this mode when you want to dictate a document but refer to multiple other pages / applications e.g. different pages in an EPR. You can continue dictating into the floating box while you navigate the EPR, then when you are finished you can insert the contents of the floating box into the destination e.g. the notes field of the EPR.

 

Enabling the mode

 

Mouse-over the recording button and click the ‘Settings’ icon.

 

The settings panel then opens:

 

Change the ‘Text mode’ from ‘Type to cursor’ to ‘Type to window’:

 

Then click ‘Save changes’ and close the settings panel using the ‘X’ in top right.The Floating text box window should now appear:

 

Dictating

 

When you dictate, text is streamed into the text box. While recording the box’s background is grey and the text cannot be edited.

 

When you have finished dictating stop recording, and the box will turn white.  The text can then be edited if desired or inserted into the desired location. Alternatively, you can start recording again to continue your dictation.

 

To insert the text, place your text cursor into the text box where you would like the text to go, then press ‘Insert’ in the floating text box window. Text will then be moved over to the destination and removed from the Dictate.IT box. You can then dictate another note.

 

To switch back to the ‘Type to cursor’ mode, change the option in the settings menu: